To most people, IT management software is simply a means of monitoring of all assets owned by a company. Well, they are right, but only to a certain level. The use of IT management software goes beyond asset tracking. It also provides, among others, solutions and assessment of the inventory status, costs and impact.
With today’s technological developments and rising costs, IT departments need to always have reliable information on the type and number of assets available as well as the services they provide. They also need to know their cost, configuration and who is using them. This is in addition to compliance, value and level of exploitation by the company.
Management of Costs
No matter the size of the organization, the costs of running the IT assets can soar unnecessarily. The use of IT management software, however, serves to ensure that all IT investments are accounted for and there is clear information on their performance. Moreover, the business establishment can use the software to determine the total cost of ownership and improve it by reducing the costs of keeping the IT assets in operation. It can also cut on or remove services that are of little value to its operations.
The IT industry is governed by certain rules and regulations usually concerning security and environmental safety. The inability of the IT assets to comply with licensing requirements can result to hefty fines which are likely to take the business several steps back in its growth trail. The biggest harm, however, may be on the company’s standing in the eyes of clients and the authorities.
Alignment with Business Needs
Most unnecessary IT costs arise from using assets that are simply not suitable for the business. The application of IT management software enables calculation of the cost of the assets and the remaining period of service. Most importantly, it helps to determine the suitability of the IT assets in fulfilling the needs of the business.
IT management software tracks assets from the time they are acquired till when they are disposed. Therefore, it enables the coordination of various processes throughout the asset’s life. Consequently, the business can carry out the necessary action based on the understanding of the status of the asset. For example, it can base capacity planning on utilization of the assets or remove sensitive information before the assets are disposed.
With increased technological innovations, IT management software has found a home in almost every industry. The rising need to keep IT assets on track means that the software is assuming more roles than ever before. Its main function, however, remains reducing the costs of operation of the IT department while enhancing security and improving its output for maximum benefit.